Arborist Services RFP
Solicitation Type: | RFP |
---|---|
Issued by: | Tualatin Valley Water District |
Publish Date: | Sep 18, 2024 12:00AM |
Proposals Due Date: |
Oct 16, 2024 2:00PM
(Pacific Standard Time)
|
Status: | awarded |
Posted: | Feb 8, 2024 |
Description
Tualatin Valley Water District (District) invites qualified licensed individuals or companies to submit proposals to provide on-call arborist services.
The Request for Proposals (RFP) documents are available at https://bidlocker.us/details/4010_Arborist_Services_Rfp (Bid Locker). Potential proposers who do not already have an approved vendor profile set up with the District will need to register with Bid Locker at https://bidlocker.us/Home/bidlockerus before being able to access the RFP documents. There is no cost to register.
Registration with Bid Locker requires a correctly completed Confidentiality Agreement, which is available through the registration process. Following completion of the requested vendor information and upload of the Confidentiality Agreement, the vendor profile will be sent for a manual approval. Please allow one business day for your vendor profile to be approved. If it has not been approved within one business day, or if you have questions about this process, please contact bidsandproposals@tvwd.org.
RFP documents may also be obtained in electronic or hard copy format by contacting Megan Verdoorn at Plan Center Northwest, PO Box 2486, Clackamas, OR 97015, 503.650.0148, megan@plancenternw.com, www.plancenternew.com. If a potential proposer obtains the RFP from Plan Center Northwest, the proposer is still responsible for registering with Bid Locker to submit their proposal. Proposers are advised to ensure that their Bid Locker District vendor profile is active and approved a minimum of three business days prior to the proposal Deadline to prevent any issues with submitting a proposal on time.
Proposers will be notified via email when addenda are published. It is the responsibility of the proposer to obtain all addenda. If the RFP was downloaded from Bid Locker, there will be a link for addenda provided in the automated email.
The District strongly encourages potential proposers to attend the optional pre-proposal conference on Wednesday, October 2, 2024, at 10:00 a.m. via Microsoft Teams. Proposers who wish to attend must email Heather Speight at bidsandproposals@tvwd.org by 3:00 p.m. on Tuesday, October 1, 2024 to receive a calendar invitation. Include all attendees names, email addresses, what company they are representing, and, if including subcontractors, the parties’ relationships for the proposal. District staff will discuss the requested outcomes of the work, guidelines for proposals, and will allow time for a question-and-answer session.
All proposals must be submitted by 2:00 p.m. local time on Wednesday, October 16, 2024 (Deadline) to Bid Locker. Late proposals, proposals received by email, fax, or in hard copy will not be accepted or considered. proposals will not be publicly opened. The District intends to award up to two contracts for on-call arborist services.
District reserves the right to cancel this RFP, reject any and all proposals not in compliance with prescribed public contracting procedures and requirements, including proposer responsibility under ORS 279C.375(3)(b), and may reject for good cause any and all proposals upon District’s finding that it is in District’s or the public’s best interest to do so. District reserves the right to waive informalities and to negotiate contracts with the highest-scoring proposers. Proposers need not be licensed under ORS 468A.720 (regarding licensing of contractors on projects involving asbestos abatement).
Proposers are responsible for all costs associated with preparing a proposal.
Advertised Wednesday, September 18, 2024.
Attachments
This project has the following solicitation documents.
You will need to:
- Be logged into Bid Locker
- Be registered with Tualatin Valley Water District
Pre-Proposal Conference
The District strongly encourages potential proposers to attend the optional pre-proposal conference on Wednesday, October 2, 2024, at 10:00 a.m. via Microsoft Teams. Proposers who wish to attend must email Heather Speight at bidsandproposals@tvwd.org by 3:00 p.m. on Tuesday, October 1, 2024 to receive a calendar invitation. Include all attendees names, email addresses, what company they are representing, and, if including subcontractors, the parties’ relationships for the proposal. District staff will discuss the requested outcomes of the work, guidelines for proposals, and will allow time for a question-and-answer session.
Pre-Proposal Conference Date |
Oct 2, 2024 10:00AM
(Pacific Standard Time)
|
Vendor Questions and Answers
Submitted Questions About This Proposal
There are no questions that have been answered and posted by Tualatin Valley Water District.
For Questions or Additional Information, Contact:
Name: Heather Speight
Email: bidsandproposals@tvwd.org
Interested Parties and Planholders
Interested Parties
These are the vendors who have expressed interest in this solicitation:
Business | When |
---|---|
AKS Engineering & Forestry, LLC |
Sep 23, 2024
(prime)
|
DJC Oregon Project Center |
Sep 18, 2024
(plan center)
|
Eugene Builders Exchange |
Sep 18, 2024
(plan center)
|
Plan Center Northwest |
Sep 19, 2024
(plan center)
|
Salem Contractors Exchange |
Sep 18, 2024
(plan center)
|
Savatree LLC |
Oct 8, 2024
(sole)
|
Seattle Daily Journal of Commerce |
Sep 18, 2024
(plan center)
|
Tree Care Unlimited, LLC |
Oct 16, 2024
(prime)
|
Planholders
These are the vendors who have downloaded the solicitation documents:
Business | When |
---|---|
ACE Tree Enterprise Inc. | Oct 15, 2024 |
AKS Engineering & Forestry, LLC | Sep 23, 2024 |
Arborists of America, Inc. | Sep 27, 2024 |
Cat Industries | Oct 15, 2024 |
Foster Trees, LLC | Oct 2, 2024 |
Harrity Tree Specialists, Inc. | Oct 2, 2024 |
Herrera | Sep 20, 2024 |
Laurelin Tree Consulting LLC | Sep 18, 2024 |
Morgan Holen & Associates, LLC | Sep 18, 2024 |
Mountain View Tree Service LLC | Sep 18, 2024 |
NW Premier Tree Services LLC | Sep 20, 2024 |
SavATree | Sep 23, 2024 |
Shannon & Wilson, Inc. | Sep 23, 2024 |
Summit Tree Consulting LLC | Sep 18, 2024 |
Todd Prager & Associates, LLC | Sep 19, 2024 |
Tree Care Unlimited, LLC | Oct 16, 2024 |
Commodity Codes and Solicitation Change History
Commodity Codes (NIGP):
- 988-02
- Arborist Services
Changes to This Listing:
Change | |
---|---|
The following bid documents were added: Arborist Services 2024 RFP Addendum 1.pdf |
Oct 3, 2024 |
The following bid documents were added: Exhibit B - Cost Proposal rev20241011.xlsx Arborist Services 2024 RFP Addendum 2.pdf The following bid documents were removed: Exhibit B - Cost Proposal.xlsx |
Oct 11, 2024 |
About Tualatin Valley Water District
Contracting with TVWD
TVWD is a special district, established to provide drinking water, and is governed by an elected Board of Commissioners. Because some of the information in our solicitations is confidential and protected under US law, all vendors are required to complete a Confidentiality Agreement prior to their TVWD Bid Locker profile being approved. This approval is a manual process. Please allow one business day for approval and follow any emailed instructions received. TVWD is not responsible for vendors who cannot download and/or submit solicitation responses due to vendor profiles that are not approved.
Public agencies with questions about a solicitation should call 503.848.3055 or email bidsandproposals@tvwd.org for information. Vendors who reach out directly will be redirected to the instructions in the specific solicitation or other emailed instructions.
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