RFP 4554 Public Engagement Consulting and Facilitation Service

Description

Metro is seeking proposals from qualified firms or organizations that can perform the services and meet the requirements described below. This scope of work is broad and high-level. The actual timelines and services requested will vary by projects and will be outlined in work orders.  The contracts will be on an on-call basis and will be utilized agency-wide.

No partial scope submission will be accepted.

·         Manage engagement processes, including budget, project schedules, and roles and responsibilities.

·         Design processes that set the table for collaborative decision-making.

·         Plan and design workshops, focus groups, stakeholder discussions, discussion groups and interviews, both in person and online.

·         Develop engagement plans and strategies that support inclusive and impactful public participation in facility and site management and planning and policy processes and decision-making.

·         Facilitate multiple groups that may have diverse participants with varying needs, using inclusive and engaging facilitation approaches. Facilitation may be for a one-time convening of a group or over the course of a longer process.

·         Produce visual materials such as maps, infographics, print products, and digital content that may be used in engagement activities.

·         Engage diverse and underrepresented communities, businesses, and community-based organizations.

·         Create culturally specific messages and materials to support engagement and outreach efforts to people who speak limited English and underserved communities.

·         Coordinate or provide translation and language interpretation services and other accessibility services.

·         Coordinate event logistics and services, including securing and prepping ADA accessible event locations, arranging catering, childcare, and clean-up, setting up necessary technology, and other event coordination needs.

·         Develop and conduct quantitative and qualitative engagement surveys and questionnaires.

·         Synthesize qualitative and quantitative data from engagement activities.

·         Provide written summaries of engagement to Metro that include data analysis, session details, demographics represented, and key themes and takeaways.

·         Assess Metro’s existing engagement practices and recommend improvements.

Attachments

This project has the following solicitation documents.

You will need to:

• Be logged into Bid Locker
• Be registered with Oregon Metro
• Express interest using the "Express Interest" button above

For Questions or Additional Information, Contact:

Name: Bids and Proposals
Email: bidsandproposals@oregonmetro.gov