Access Control, ID Cards, and Intrusion Detection System Parts and Products

Description

PRE-BID CONFERENCE:  There will not be a pre-bid conference for this sourcing event. SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION PURPOSE AND OVERVIEW The Multnomah County Department of County Assets, Division of Facilities and Property Management (FPM) is seeking Suppliers from whom it may purchase all parts, components, and equipment that are needed for access control systems, intrusion alarm systems, and related low voltage systems (“Supplies”). Supplier shall offer Supplies from the industry’s leading manufacturers of access control, ID card, and intrusion detection system products including, but not limited to Altronix, DSC, Inovonics, and Kantech. INTRODUCTION AND PROGRAM HISTORYMultnomah County is the smallest Oregon County in area but has the largest population of approximately 750,000 citizens, which encompasses the City of Portland and several surrounding local jurisdictions.  The County has a portfolio of approximately 129 buildings that it occupies to provide public services. FPM is responsible for the day to day maintenance and operations as well as managing capital improvement projects at all County owned facilities. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS The County is comprised of various departments, each responsible for providing different services to the public.  FPM is responsible for maintaining the County’s facility assets and making sure that all building systems are operational to ensure optimal work environments for the various departments in the County.  SCOPE OF SERVICES Supplier shall provide all parts, components, and equipment that are needed for access control systems, intrusion alarm systems, and related low voltage systems (“Supplies”) to the County.  Supplier shall offer Supplies from the industry’s leading manufacturers of access control, ID card, and intrusion detection system products including, but not limited to Altronix, DSC, Inovonics, and Kantech.  County order process. The County will place orders for Supplies via phone or email. The Supplier must provide a phone number and email address where orders can be placed between 7:00 a.m. and 5:00 p.m., PST. The County will specify on the order if the items are to be delivered or if the County will be picking up the items. All orders placed by the County will have a Work Task number. Supplier will include the Work Task number on the packing slip and invoice. Any order placed without a Work Task will not be valid and will not be binding on the County. Any orders processed without a Work Task number will be at Supplier’s sole cost and expense. The invoice will clearly indicate the MSRP and the agreed upon markdown. Price adjustments. Prices shall remain firm for the entire term of this Contract with the exception of County approved contract price adjustments. Contract prices adjustments shall be based on the manufacturer’s price list and shall remain firm until the issuance of a revised price list. Revised price lists shall be submitted to the Authorized County Representative within fourteen (14) days of the date of issuance for approval. Approval will not be unreasonably withheld.  Order and delivery of Supplies. On orders that are to be delivered, all prices are to include delivery costs (FOB destination). All deliveries, unless otherwise specified in the order, will be delivered to the following location:  Multnomah County Department of County AssetsFacilities and Property ManagementAttn: (name of individual who placed order)401 N Dixon Street Portland, Oregon 97227All deliveries will be made between 8:00 a.m. and 5:00 p.m. PST, Monday through Friday. On orders that will be picked up by the County, the items will be available for pickup no later than four (4) hours after the order is placed or the next morning if order is placed after 1:00 p.m. Supplier shall notify the County immediately if an item is back-ordered or out of stock. There will be no minimum order amount or quantities. Sustainability requirements Supplier shall reuse, salvage or recycle as much waste materials as feasible. Supplier shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. CONTRACT AWARD As a result of this sourcing event process, Multnomah County intends to offer County Contracts on a requirements basis for multiple suppliers who meet minimum requirements per brand/product manufacturer. Contracts may be awarded by brand or over multiple brands depending on what is in the best interest of the County. There may be more than one award per brand. If the County makes multiple awards to a single brand, then the lowest priced supplier for that brand will be the priority supplier.  CONTRACT TERM The contract term shall be a fixed term for five (5) years. COOPERATIVE PURCHASING Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract Pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract.Proposer must sign and return Attachment 2 - Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event. MINIMUM REQUIREMENTS At the time of proposal submission, Bidders must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 2:00 P.M. local Portland time on the proposal submission deadline. Proposer Representations and Certifications The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event. At the time of Contracting, Bidders must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract Bidders must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Bidders must submit verification that all insurance requirements are met. BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. Attachment 1 - Bid Pricing Form must be completed and uploaded to Question 2,1. Attachment 2 - Cooperative Purchasing Vendor Agreement must be completed and uploaded to Question 2.2.

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

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