Asset Management of Accessory Dwelling Units in the McKenzie River Valley
| Project #: | LC26002 (RFP) |
|---|---|
| Category: | Services- Other |
| Department: | County Administration |
| Issued by: | Lane County |
| Publish Date: | Feb 13, 2026 5:30PM |
| Proposals Due Date: |
Mar 10, 2026 3:00PM
(Pacific Standard Time)
|
| Status: | Open |
Description
Project Background and Description:
In September 2020 the Holiday Farm Fire resulted in the displacement of numerous residents from the McKenzie River Valley. Through Community Development Block Grant-Disaster Recovery (CDBG-DR) funding from the US Department of Housing and Urban Development (HUD) made available through a grant from Oregon Housing and Community Services (OHCS), Lane County will fund development of affordable housing within the McKenzie River Valley.
The program involves developing approximately twenty Accessory Dwelling Units on private properties within the McKenzie River Valley. The program will work with willing property owners to site one small (900 square foot or less) manufactured home unit on each property. The program budget will pay for all necessary site work, utility upgrades, the housing unit, and installation.
Through an affordability covenant, the property owner will agree to rent the unit to low- and moderate-income families for a period of 8 years, with a preference given to wildfire survivors. These ADUs will be provided to property owners through a forgivable loan and after the affordability period has passed, the unit and improvements will be wholly owned by the property owner.
Lane County is working with multiple partners to develop and deliver this program, including a Housing Developer, a Rental Coordinator, the Asset Manager, and the property owners who will fill the role of Property Manager. This Request for Proposals and Scope of Work are focused on the long- term provision of asset management services for the approximately 20 Accessory Dwelling Units
The Housing Developer will promote the program to property owners. The Developer will interface with each property owner and will manage all aspects of construction including site and home design, permitting, site work, home selection, home delivery, and installation.
The Rental Coordinator will promote the program to potential tenants. The Rental Coordinator will screen and manage a list of prospective tenants, support owners’ selection of tenants, monitor to ensure program rules and federal and state laws are being followed, and help property owners fill vacancies as needed.
The Asset Manager – the focus of this RFP - will calculate and manage each forgivable loan. The Asset Manager will manage all legal and financial aspects of the forgivable loan, should a property owner decide to pay off the loan or when the loan is fully forgiven. The Asset Manager will monitor the program to ensure compliance with program policies.
The owner, in their role as Property Manager, will manage tenant relations and enforcement of lease terms, collect rent, prepare and sign lease with tenant, and manage regular repairs and maintenance.
Special Instructions
A NON-MANDATORY Pre-Offer Conference will be held on March 2, 2026 at 3:00 pm local time virtually via Microsoft Teams at the following link: https://teams.microsoft.com/meet/26390275154747?p=IBdIuVrfUhISdXDtKz or by calling +1 945-468-5504,,836123806# (Phone conference ID: 836 123 806#). Offerors are not required to attend to be eligible to submit an offer for this project but are advised to do so if a site visit is necessary to submit an offer. Statements made by County staff or representatives are not binding upon the County unless confirmed by written addendum.
Attachments
This project has the following solicitation documents.
You will need to:
Be logged into Bid Locker- Be registered with Lane County
Vendor Questions and Answers
Submitted Questions About This Proposal
There are no questions that have been answered and posted by Lane County.
For Questions or Additional Information, Contact:
Name: Lane County Procurement
Email: LCProcurement@lanecountyor.gov
Solicitation Keyword Tags
Asset Management, asset manager, Lessors of Residential Buildings and Dwellings
Commodity Codes
Commodity Codes (NIGP):
- 958-05
- Asset Management Services
- 971-00
- REAL PROPERTY RENTAL OR LEASE
About Lane County
Lane County is one of the largest counties in Oregon, stretching from the peaks of the Cascade Mountain range to the beaches on the Oregon coast. As of 2023 census the population was over 380,000, making it the fourth-most populous county in Oregon. Most County facilities are located within the Eugene-Springfield Metro area.
About Lane County Procurement
Lane County is comprised of twelve departments that each process contracts and make purchases per Contract Policies approved by the Lane County Board of Commissioners. These policies can be found in the Lane Manual Chapter 20. Oversight is provided by the Procurement Office and County Counsel.
Formal solicitations such as Invitations to Bid (ITBs), Request for Proposals (RFPs), Request for Qualifications (RFQus), and Request for Quotes (RFQ) are conducted by departments on an as-needed basis. These requests for offers as well as public notices related to procurement will be posted on this site as applicable.
To learn more about Lane County’s procurement processes, please visit our website:
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