Description

Clean Water Services (District) has determined it needs a new 480V Power Distribution Equipment to replace the existing switchgear at the Hillsboro Water Resource Recovery Facility, located at 770 S First Ave, Hillsboro, Oregon 97123 (Hillsboro WRRF). The new switchgear shall consist of two 480V panelboards that feed double-throw safety switches into site loads, and includes power monitors and surge protection.

This Invitation to Bid (ITB) is to request bids for the purchase of the following equipment and services:

Supply and deliver new 480V Power Distribution Equipment specified or indicated in the Owner’s Contract Documents[MI1] . The overall dimensions of the new Power Distribution Equipment shall fit within the existing limited space as specified in the specifications included in this ITB (collectively, Goods).  The selected vendor will also perform related commissioning and startup services consisting of commissioning and startup for the power distribution equipment, field inspections, certifying proper installation, and training of District personnel (collectively, Special Services). A single manufacturer shall be responsible for supplying the equipment described with all accessories and appurtenances, including but not necessarily limited to, parameter setting software. District will enter into a separate contract with a contractor to install the Goods (Installing Contractor).

Interested Bidders must electronically submit bids to Michelle Mann, Procurement Specialist, via Equity Hub’s Bid Locker at  https://bidlocker.us/details/5022 (Bid Locker) which will be accepted until 2:00:00 p.m. (local time), on Tuesday, May 27, 2025. Before Bidders can submit their Bids, they will need to register with Bid Locker at https://bidlocker.us/Home/bidlockerus. There is no cost to register. Late bids will not be accepted or considered. It is each Bidder’s responsibility, when submitting its Bid electronically via Bid Locker, to ensure timely delivery by submitting its Bid sufficiently in advance of the deadline. No paper, telephonic, email or facsimile bid submissions will be accepted.  District has provided a Bid Form in this Invitation to Bid.  Only District’s Bid Form will be accepted and reviewed.  Bids submitted in any other format will be deemed non-responsive.

Bids will be publicly opened and read aloud by telephone conference at 2:00 p.m. local time on May 27, 2025. Bidders can attend the opening by calling the telephone conference number 503.681-4499.

Goods must be delivered to the Hillsboro WRRF no later than May 31, 2026. The successful bidder will be responsible for coordinating with the Installing Contractor during installation, start-up, commissioning and training to ensure substantial completion of the Services by November 15, 2026 and final completion by December 31, 2026.

Bidders may download an electronic copy of the Bidding Documents and Bid Results from Bid Locker at https://bidlocker.us/details/5022 It is the Bidder’s responsibility to refer daily to Bid Locker’s website to check for any available amendments or addenda, responses to inquiries or questions, cancellations, or notices of intent to award, and any and all information regarding this opportunity. It is not District’s responsibility to notify participating Bidders by email or by any other means of any of the above. Copies of this advertisement can be obtained on the Bid Locker website or District’s website at https://dynamic.cleanwaterservices.org/Bids. If problems are experienced downloading the Bidding Documents, please contact Michelle Mann at 503.547.8035 or mannm@cleanwaterservices.org.

All bids must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120. This Contract is not subject to Oregon prevailing wage requirements or federal Davis- Bacon Act requirements. The public contract to be awarded does not involve asbestos abatement work, and vendors bidding on this public contract are not required to be licensed with the Department of Environmental Quality pursuant to ORS 468A.720.

Prospective Bidders who may require a site visit are encouraged to reach out to Leigh Kojiro (kojirol@cleanwaterservices.org) and Michelle Mann (mannm@cleanwaterservices.org) and request an appointment within 5 business days of this advertisement date. 

The successful Bidder will be required to furnish the Bond prescribed in Bidding Documents.

 Owner reserves the right to cancel this solicitation or reject any or all Bid not in compliance with all prescribed public bidding procedures and requirements or when Owner finds that the Bidder is not responsible as that term is used in any applicable Owner’s Purchasing Rules and

ORS 279A.010(1)(r). Owner may reject for good cause any or all Bids upon a finding by Owner that it is in the public interest to do so.

Attachments

This project has the following solicitation documents.

For Questions or Additional Information, Contact:

Name: Michelle Mann
Email: mannm@cleanwaterservices.org